Work as Front & Back Office Assistant at AWL!

Do you want a varied role where you can make the most of your secretarial, administrative, and organisational talents? Are you proactive, flexible, and able to switch seamlessly between tasks? And do you enjoy being the “face” of AWL for both internal and international colleagues and visitors? Then we are looking for you!

24 hours

MBO 3/4

Harderwijk

What do we expect?

A completed vocational qualification (MBO level 4) and at least 3 years of relevant experience in a secretarial or administrative role;
You are proactive, flexible, team-oriented, and able to switch easily between different tasks;
You communicate excellently in Dutch and English, both verbally and in writing;
You are proficient in MS Office (Word, Excel, Outlook, OneNote, Teams);
You are available on Tuesday, Thursday, and Friday (24 hours per week).

What do we offer:

A varied role within an enthusiastic team;
A competitive salary between €3,300 and €3,600 per month and 40 days off in accordance with the Metalektro collective labour agreement;
Participation in our Boost Your Life wellness programme;
Fun Friday afternoon drinks, an active staff association, and an enjoyable annual team outing;
A clear and welcoming selection process.

Questions?

Priya Jhorai - Bholasingh

Corporate Recruiter

Ask me a question!

Within our growing organisation, you will have the opportunity to get the best out of yourself and further develop your personal skills. Together with three colleagues, you form our secretariat team. Together, you ensure professional and welcoming support for the entire organisation.

Your responsibilities include:

Front Office:

Welcoming visitors and colleagues; you are the first point of contact.
Managing emails, ordering business cards and office supplies, and maintaining stock.
Reception duties such as answering phones, handling post, and issuing keys.
Supporting facility-related requests or tasks related to fleet management.
Managing and keeping the contact and booking systems up to date.

Back Office:

Organising and booking business trips (flights, hotels, and transport).
Coordinating small organisational tasks and supporting departments and management.
Actively contributing ideas to improve and automate secretariat processes.
Executing a daily, varied schedule: from processing requests to providing ad‑hoc support.

This will be your day

	8:00	You start the day with a cup of coffee or tea and check the day’s schedule. You prepare car keys and documents for colleagues who have booked through the reservation system, while answering questions in the inbox.
	10:00	You review the secretariat’s agenda to see which tasks need to be completed that day. In the meantime, you welcome visitors and answer phone calls.
	13:00	After lunch, you manage the reservation system, process requests, and check invoices from hotels, car rental companies, and suppliers. Occasionally, you handle small facility-related tasks. No two days are the same.
	15:00	You dive into fleet management, including planning maintenance and inspections, and ensuring the safe and reliable use of vehicles.
	16:30	Before finishing for the day, you check for any incoming reservation requests and wrap up outstanding tasks. You end the day feeling accomplished. And tomorrow? Another new challenge awaits!

Your tasks:

	25%	Welcoming visitors and colleagues, answering phone calls and emails, and acting as the first point of contact for both internal and international guests.
	25%	Managing the contact and booking systems, handling post and office supplies, and performing administrative tasks such as invoice checks and inventory management.
	25%	Booking business trips, coordinating small organisational tasks, supporting departments and management, and contributing to planning and ad-hoc support.
	25%	Assisting with facility-related requests, planning vehicle maintenance and inspections, and ensuring the safe and reliable use of the company fleet.

Your choice: Introduction and response

AWL stands out for its commitment to being a good employer, with ‘caring for others’ at its core. Learning from one another and collaborating on innovative high-tech solutions are central to our approach. Colleagues are engaged, and there is ample opportunity for personal and professional development. This creates a dynamic environment where opportunities and ideas are embraced. We believe in our people! Down-to-earth and straightforward, at AWL you work in an international setting with passionate professionals. With offices in the Netherlands (HQ), Czech Republic, China, Mexico, the United States, and the United Kingdom, we work hard and together with over 700 colleagues to deliver global productivity for our customers.

For role-related questions, please contact Ilse Ansmink, HR People & Business Partner, at +31 341 411 811. For questions regarding the recruitment process, please contact Priya Jhorai, Corporate Recruiter, at +31 6 3080 4062. Please note: AWL-Techniek does not accept unsolicited assistance from intermediaries, recruitment agencies, or third parties for our vacancies. CVs submitted by such parties (in any form) to an AWL employee, without a valid written request from our Corporate Recruiter or HR colleagues, will be considered public information, and AWL is not liable for any fees.

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